Finance Manager, Preschool Development Grant Birth - Five

Summary

General Function:

Oklahoma Partnership for School Readiness Foundation (OPSRF) will work in collaboration with Oklahoma Department of Human Services (OKDHS) to implement the Federal Preschool Development Grant Birth through Five (PDGB5) project that builds upon Oklahoma’s ongoing Early Childhood Care and Education (ECCE) systems work. By aligning state and local efforts, engaging stakeholders and partners across sectors, Oklahoma’s PDGB5 project will strengthen the state’s mixed-delivery system so all children and their families thrive. This 3-year position supports financial management of the PDGB5 project that invests in a coordinated, collaborative, and equitable ECCE system at both the state and community level. Oklahoma’s PDG project builds capacity of families, communities, and public and private organizations to provide all children birth to age five with the supports and opportunities they need to thrive.

Duties

Essential Functions:

• Supports grant monitoring pertaining to budget, spending, and reporting to OSPRF, OKDHS, and Administration for Children and Families (federal agency).
• Prepares monthly federal grant reconciliations and related projections.
• Prepares monthly reimbursable award invoicing, while monitoring adherence to budget, spending trends, fiscal compliance and auditing for expenditure allowances.
• Implement accounting policies and procedures to coincide with federal regulations to ensure compliance.
• Manages overview of accounts receivable, including but not limited to past due collections, preparation of adjusting journal entries, and application of consistent procedures of fund accounting treatment.
• Captures and tracks state dollar match as required by federal and state grants to report to both internal and external sources.
• Maintains complete grant files electronically for current operations and future monitoring.
• Assist Finance Department with month-end closing, financial statement preparation, year-end reconciliations and annual agency audit.
• Assist OSPR and OKDHS in identification, development, implementation, and maintenance of grant policies, practices, and guidelines.
• Analyzes, coordinates and manages grantor (Administration for Children and Families) contract requirements, communication with federal officers, and deadlines.
• Attends ongoing training to maintain current and accurate knowledge base in order to ensure compliance with federal best practices and guidance regulations.
• Contributes to program-related meetings and collaborations with clear and concise fiscal reporting.
• Assist the PDG project managers to ensure that grant reporting requirements and other compliance measures are met.
• Provide quarterly project progress and financial reports to align with federal requirements, ESSA/PDG CFDA 93.434 compliance and reporting guidelines, and 45 CFR 75.
• Compile and organize documents into an audit package to include all project documentation, Grant Aware Notifications, forms and financial data.
• Other duties as required or assigned that supports successful implementation.

Requirements

Complexity of Skills and Abilities:

• Experience in fund accounting and grants and contracts management.
• Knowledge and understanding of federal and state grant compliance requirements.
• Demonstrated problem-solving skills, communications, adaptability, good judgment; works well under pressure.
• Good organizational and time management skills.
• Attention to detail, prioritization skills, and time management skills necessary to meet deadlines.
• Skilled at QuickBooks or Sage accounting software.
• Proficiency with Word, Outlook, Excel, PowerPoint, calendar management, and Virtual meeting platforms.
• Thrives in a collaborative, interdisciplinary team environment.

Qualifications:

• Bachelor’s degree in accounting, business, finance or a closely related field and three years accounting experience OR an equivalent combination of education and experience.
• Preference given to applicants with experience in federal fiscal grant management and federal grant regulations.

 Physical and Travel Requirements:

• Must be willing to travel occasionally within state and at least twice annually to out-of-state conferences.
• Must have valid driver’s license, valid automobile insurance and own vehicle to use for work.
• Occasional travel required during evenings and weekends.
• Occasional lifting up to 25 lbs., bending, and kneeling throughout the day.
• Prolonged standing, sitting, and walking.

Nice To Haves

Benefits

OPSRF offers an excellent benefits package to all employees. This includes 100% health insurance (low deductible), dental, vision, life insurance, long-term disability, and 3% of your annual salary into a 401K (w no match). There is an option to purchase health, dental vision and life insurance for dependents and/or spouse/partner.